How do I manage an executive schedule when there are conflicting appointments? I make sure that I communicate to the executive and also to the other parties involved if I can move something that will better accommodate. I'm always trying to make sure that the calendar, when I do manage somebody's calendar, I make sure that I block off times, whether it be travel, office time, lunch, and then I make sure that I'm always making sure that the calendar is accurate and the meetings are prioritized. If there's something that is less of a priority, I can move them. Also again, by communicating with the executive.